Receptionist
- 💼
- BC-1692 Shared Services-CA Toronto ON
- 📅
- Sep 30, 2022 Post Date
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 25,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity
Your role will be to ensure organizational effectiveness and efficiency for all personnel in our Toronto, ON office.
Your Key Responsibilities
- Provide customer service support to internal and external clients, vendors and walk-in visitors
- Ensure all visitors to office are complying with all Stantec policies and procedures, including signing-in/out log entries and issuing and collecting Visitor Badges.
- Organize and schedule meetings by managing meeting room reservations, handling special requests such as coffee and catering and training staff on booking system
- Assist with resolution of facilities issues, such as needed maintenance or emergency repairs
- Perform administrative tasks including data entry, presentation, correspondence, mail preparation, photocopying, scanning, coordinating and receiving deliveries / couriers etc.
- Maintain online systems for lighting control and office security access
- Maintain sufficient inventory of various office-related supplies and functionality of copier rooms and office equipment
- Assist with new hire seating preparations and internal moves
- Process invoices, check requests, and expenditure reports for office operations; ensure invoices are paid in timely fashion
- Assist Records Manager with filing department tasks, as required
- Assist Office Manager with administrative duties, as required
Your Capabilities and Credentials
- Strong time management skills, able to multi-task and prioritize multiple deadlines/tasks
- Extremely organized, detail orientated,
- Work in a high-pressure, high-volume team-oriented environment with minimal supervision, working independently and cooperatively with all levels of staff members
- Must have versatility, flexibility toward adapting to change
- Must be willing and able to take initiative when needed to execute work efficiently
- Excellent interpersonal skills and a strong commitment to excellence quality
- Proven clearly written and oral communication skills
- Proven success with inventory management and reduction of inefficiencies and expenses
- Professional, positive attitude is needed
- Proficient in Microsoft Office Suite including Word, PowerPoint, Excel, Outlook Inbox/Calendar management, and Adobe
Education and Experience
High School Diploma with minimum of 2 years of experience providing progressive administrative support in an office environment; or post-secondary degree in related field; or equivalent combination of education and experience.
This is a Monday-Friday, in-office role.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.